Changes or Amendments After Authorisation

Please submit a request change via the Portal when a firm either wishes to use a new or remove an existing trading or legal name. Please upload a copy of the CRO certificate setting out the new trading name or legal name

Please submit a request change via the Portal if your address has changed.

 

A firm can amend their own contact information (type of contact, e-mail address and telephone number) via the Portal.

 

If the firm wishes to amend its billing address please contact [email protected] directly.

For investment intermediaries (investment business firms) authorised under the Investment Intermediaries Act 1995, please submit a request change via the Portal, if the firm wishes to add an investment instrument or service to its range of instruments or services.

 

The firm will be required to confirm the type of investment business service that the firm wishes to add and confirm which product producer(s) the firm will be offering this service on behalf of. In addition, the firm will be asked to specify how the relevant individuals performing such services in the firm meet the Minimum Competency Requirements for that service.

Please submit a request change via the Portal if the firm wishes to add or remove a class of insurance from the scope of its registration. In addition, the firm will be asked to specify how the relevant individuals in the firm meet the Minimum Competency Requirements for the additional class of insurance.

The appointment or removal of a person responsible for insurance distribution should be submitted as a request change via the Portal.

 

Firms that hold an insurance intermediary registration, are required to have at least one individual as the person responsible for insurance distribution at all times.

 

The Central Bank expects the person identified as being responsible for the insurance distribution business to be a suitably experienced senior person such as a director, sole trader, partner, appropriate PCF role holder or senior manager.

The appointment or removal of a person responsible for mortgage intermediation should be submitted as a request change via the Portal.

 

Firms that hold a mortgage intermediary authorisation, are required to have at least one individual who must act as a person responsible for mortgage intermediation at all times.

 

The Central Bank expects the person identified as being responsible for mortgage intermediation to be a suitably experienced senior person such as a director, sole trader, partner, appropriate PCF role holder or senior manager.

Investment Intermediaries

Appointments issued to investment intermediaries (investment business firms) authorised under the Investment Intermediaries Act 1995 and cancellations of such appointments are required to be notified to the Central Bank by the relevant product producer. However if an investment intermediary wishes to inform the Central Bank of any changes in relation to letters of appointment held it should notify the Central Bank via [email protected].

Mortgage Intermediaries

Appointments issued to mortgage intermediaries authorised under the European Union (Consumer Mortgage Credit Agreements) Regulations 2016 and cancellations of such appointments should be notified to the Central Bank. Please submit a request change via the Portal.

Insurance Intermediaries

Appointments issued to insurance intermediaries registered under the European Communities (Insurance Distribution) Regulations 2018 or cancellation of such appointments do not need to be notified to the Central Bank.

Firms are required to notify the Central Bank if they are intending to commence acting as an MGA for an insurance undertaking/capacity provider.

 

Firms operating as an MGA are required to notify the Central Bank via [email protected]  immediately if the firm intends to enter into a contract with a new insurance undertaking/capacity provider as part of an MGA arrangement.

 

MGAs are reminded to inform the Central Bank where the firm is given notice that their capacity under a delegated underwriting authority agreement may be withdrawn.

Insurance Intermediaries

 

Insurance intermediaries must notify the Central Bank of any material changes to their shareholding structure by completing and submitting the following form via email to [email protected].

 

Investment Intermediaries

 

For investment intermediaries, prior approval from the Central Bank is required before a proposed acquiring transaction as defined under the Investment Intermediaries Act 1995 can proceed. Further details are set out in the application form and on the Investment Brokers/Intermediaries  page.

If you are planning on transferring part of your business to another intermediary please complete the Transfer of Business Form  and submit to [email protected].

 

Where a regulated entity intends to cease operating, merge with another, or to transfer all or part of its regulated activities to another regulated entity it must:

1. Notify the Central Bank immediately;
2. Provide at least two months’ notice to affected consumers;
3. Ensure all outstanding business is properly completed; and
4. Where applicable inform the consumer that their details are being transferred to the other regulated entity.

 

Passporting details for Insurance and Mortgage Intermediaries

View details on Passporting under the European Union (Insurance Distribution) Regulations 2018.

 

View details on Passporting under the European Union (Consumer Mortgage Credit Agreements) Regulations 2016.

If you are planning on transferring part of your business to another intermediary please complete the Transfer of Business Form  and submit to [email protected].

 

Where a regulated entity intends to cease operating, merge with another, or to transfer all or part of its regulated activities to another regulated entity it must:

1. Notify the Central Bank immediately;
2. Provide at least two months’ notice to affected consumers;
3. Ensure all outstanding business is properly completed; and
4. Where applicable inform the consumer that their details are being transferred to the other regulated entity.

The Central Bank requires that firms maintain an adequate and sufficient level of governance and staff resourcing arrangements that appropriately reflect the nature, scale and complexity of their operations.

 

Further Guidance is available on the Fitness and Probity section of our website or for relevant contact details for queries regarding fitness and probity, please visit the Central Bank Website.

 

PCF Retiring or Resigning

 

The notification of the resignation of an individual who held a PCF position in the firm must be submitted through the Portal. Please include the reasons for the retirement/resignation, the date of departure from the firm and confirm whether or not there are any issues of fitness or probity that the Central Bank needs to be informed about.

 

New PCF being proposed

 

Firms must seek the prior approval of the Central Bank before appointing an individual to a PCF role. The Individual must complete an online Individual Questionnaire (IQ) and submit this electronically via the Portal for assessment. 

 

An individual must not take up the PCF role or responsibility until the Central Bank has approved the appointment in writing.

 

Temporary Officers

 

If a PCF role holder is unable to perform their role due to unforeseen circumstances, the firm can seek to have another suitable individual perform that role for a limited period. This requires the prior agreement of the Central Bank. Further Guidance is available on the Central Bank Website.

Please submit a request change via the Portal to request a replacement certificate.

 

Replacement certificates of authorisation or registration will not be issued as a matter of course when a firm submits any request change (i.e. change of address, change of person responsible for the IDR/CMCAR) via the Portal. If a firm would like to request a replacement certificate, a specific request for a replacement certificate must be submitted via the Portal as a request change.