In advance of submitting an application for authorisation/registration, the firm should satisfy itself that:

- its proposed business model requires authorisation/registration;

- it can comply with the authorisation requirements for electronic money institutions or registration requirements for small electronic money institutions;

- it is capable of complying with, and adhering to, the authorisation/registration requirements and on-going supervisory requirements that must be satisfied on an on-going basis;

- it has read the Guidance Note on Completing an Application  and has taken the information provided therein into consideration when completing the Application for Authorisation as an Electronic Money Institution Form  or Application for Registration as a Small Electronic Money Institution Form.

Firms are advised to seek legal advice if they are unsure as to whether their proposed activities require authorisation/registration or if they are unsure as to how they should comply with the authorisation/registration requirements.  If, after having received and considered such advice, firms have any doubt about their status, they are advised to submit an application for authorisation/registration.

Pre-Application Meeting

The Central Bank offers the facility of an optional pre-application meeting to firms to answer specific questions about any aspect of the application process and completing the application form. Please note that the Central Bank recommends that firms who wish to avail of this facility have completed their application material to an advanced state before requesting such a meeting and have their specific questions prepared in advance in order to make the meeting as productive as possible.  Such meetings will typically be no longer than one hour.

The applicant submits a completed Application Form with supporting documentation;

The Central Bank acknowledges receipt of the application submission; 

The Central Bank assesses whether the application submission contains the key information and documentation required to progress to the assessment phase;

Where all key information and documentation has been provided, the Central Bank completes an assessment of the application submission and may issue detailed comments and/or seek additional information;

The applicant is provided with the opportunity to address the comments and requests issued by the Central Bank in a revised application submission(s); 

The Central Bank will assess these subsequent application submission(s) and notify the applicant of its assessment and next steps. The applicant is provided with a further opportunity to address any concerns arising at this stage in the process (if any); and 

The Central Bank will notify the applicant of its decision in respect of the application submission. 

In the sections set out below, the firm will be able to learn about the different stages of the application process in more detail. 

Applicants should submit the following documentation, which should be fully completed:

1. Application Form for Authorisation as an Electronic Money Institution or Application Form for Registration as Small Electronic Money Institution (including the specific information and documentation requested therein)

2. Anti-Money Laundering, Counter-Terrorist Financing and Financial Sanctions Pre-Authorisation Risk Evaluation Questionnaire for Payment Institution and Electronic Money Institution Applicants

3. Qualifying Holder Application Forms, as appropriate:
a) Application for a Legal Person or other entity type with Qualifying Holdings in an Applicant Payment Institution or Electronic Money Institution
b) Application for a Natural Person with Qualifying Holding in an Applicant Payment Institution or Electronic Money Institution
c) Application for a Director with Qualifying Holdings in an Applicant Payment Institution or Electronic Money Institution

Once an application is submitted the applicant will also need to ensure that all relevant individuals proposed to hold a Pre-Approval Controlled Function role (typically board members, senior management, key function holders) complete Fitness and Probity Individual Questionnaires.

Individual Questionnaires must be submitted electronically via the Central Bank’s Online Reporting System by all relevant individuals. Applicants should review the Guidance on the sector specific requirements that apply to persons seeking approval for a Pre-Approval Controlled Function role in a Payment Institution or Electronic Money Institution before submitting an Individual Questionnaire. Please note that access to the online Individual Questionnaire only becomes available after an application has been deemed to contain all the key information needed to progress to the assessment phase of the application process.

The completed Application Form, along with all relevant accompanying material, should be submitted in both paper and electronic format to the Central Bank.

The paper copy should be sent to: EMI Authorisations Team, Consumer Protection: Policy & Authorisations, Central Bank of Ireland, PO Box 559, Dublin 1.

The electronic version can be included with the paper copy or sent to:

emiauthorisations@centralbank.ie

The use of regular postal services and/or unsecured email is not recommended for sensitive or confidential material.

The Central Bank will acknowledge receipt of an application for authorisation/registration submitted by the applicant within 3 working days of receipt.

The Central Bank will then check that the application material submitted contains all the key information and documentation required to proceed to the assessment phase.  Within 10 working days of receipt of the application, the Central Bank will either:

1. Advise the applicant that the application contains sufficient material to proceed to the assessment phase (further information is likely to be required as part of the assessment phase and may be required thereafter before a decision will be made in respect of the application); or

2. Advise the applicant that the application does not contain sufficient material to proceed to the assessment phase and so is not being progressed to that phase.  A statement of the omitted information is also provided to assist the applicant should it wish to submit another application in the future.  Any subsequent application will be considered a new application and the application process commences again.

Where sufficient information has been received, as outlined in 2(1) above, the Central Bank will then proceed to the assessment phase of the application process. The application material submitted will be reviewed against the relevant authorisation/registration requirements to determine whether sufficient information has been provided to enable the Central Bank to issue a 'Notification of Assessment' letter as referred to in Stage 4 below.

The Central Bank will issue initial comments to the applicant based on its review of the application material submitted and any subsequent comments based on its review of responses submitted by the applicant.

The Central Bank has published service standards (see below) in respect of the processing of applications for authorisation/registration and in the context of meeting those standards the service standard timeframe to which the Central Bank has committed for the assessment phase of the application process is 90 working days.  However, it should be noted that in the event of further and/or subsequent information being sought, this 90 day ‘clock’ is paused until such information is received by the Central Bank from the applicant.

In the event of the applicant failing to respond to a request from the Central Bank for further and/or subsequent information, after 60 working days the application may not be considered further by the Central Bank.

The Central Bank will notify the applicant of the outcome of the Assessment Phase of the application process as follows:

a) Where the assessment is favourable, the Central Bank will notify the applicant by letter that it proposes to authorise/register the applicant on the basis of the information provided in its application submission, provided any specific final steps are taken and/or any specified final items of information and evidence are received. This letter will also specify any specific conditions the Central Bank proposes to impose on the authorisation/registration itself once granted. The letter will explain the reasons for these proposed conditions and the applicant will be afforded the opportunity to make representations in respect of the proposed conditions before the Central Bank makes any decision on the application.
   
b) In the event that the Central Bank has not been satisfied on foot of the Assessment Phase such that it can issue a Notification of Assessment Letter under (a) above, the Central Bank will advise the applicant of this by letter. The letter will set out the areas to be addressed and afford the applicant the opportunity to do so and to make any submissions it wishes to the Central Bank in respect of these matters. 

The Central Bank will assess any further information/evidence/representations submitted by the application following on from Stage 4 above. 

Within 10 working days of receipt of a satisfactory response to issues set out following the outcome of Stage 4 above, the Central Bank will notify the applicant, via letter, of its decision on the application as follows:

a) Authorisation/Registration

The Central Bank has decided to grant an authorisation/registration.

b) Authorisation/Registration with Specific Conditions

The Central Bank has decided to grant an authorisation/registration with specific conditions attached to the authorisation/registration. The specific conditions will be outlined in the letter.

c) Proposed Refusal of Authorisation/Registration

The Central Bank is minded to refuse the application for authorisation/registration. In accordance with the applicable legislation, the Central Bank will notify the applicant of the grounds for the proposed refusal of the authorisation/registration. The applicant will then have the opportunity to make submissions in response to the proposed refusal. These submissions will then be considered by the Central Bank following which a decision will be taken by the Central Bank to grant or refuse the authorisation/registration applied for, as appropriate. Read more about the Central Bank's process for refusal of an application for authorisation/registration.

The legislation provides that the Central Bank must inform firms whether their application for authorisation/registration has been granted or refused within three months of receiving all the information required to make a decision.  For the purposes of this statutory timeframe, the Central Bank does not consider this three month period to have commenced until the receipt of any outstanding information or any representations arising from the assessment phase, or thereafter, of the application process.

 If the firm has any queries in respect of the application process it can contact the Central Bank at: emiauthorisations@centralbank.ie